Annual General Meeting of Shareholders (GMS / RUPS)

The Annual General Meeting of Shareholders (RUPS) is a mandatory corporate governance requirement for Indonesian companies. It is the primary forum where shareholders review, approve, and discuss key matters regarding the company’s performance, financial accountability, management structure, and strategic corporate decisions.This service provides comprehensive administrative and procedural support for conducting the RUPS in accordance with Indonesian Company Law, the company’s Articles of Association, and relevant corporate governance standards. The scope includes preparing meeting agendas, coordinating shareholder notifications, managing meeting logistics, facilitating discussions, and finalizing legally compliant Minutes of Meeting (Risalah RUPS) to be notarized.The RUPS typically covers: Approval of the Annual Report and Financial Statements; Ratification of the Board of Directors’ and Commissioners’ accountability; Appointment or reappointment of board members; Determination of remuneration for the Board of Directors and Commissioners; Approval of major corporate actions (mergers, acquisitions, capital changes, restructurings); Other matters requiring shareholder approval under the Articles of Association.Our service ensures proper governance execution, accurate documentation, and smooth handling of procedural requirements—though the notarial registration process, if required, is not included and may incur additional charges.Key Characteristics & FeaturesCorporate Governance Compliance: Aligned with Indonesian Company Law (UU PT), statutory obligations, and internal Articles of Association.Structured Decision-Making Framework: Ensures that agenda items, voting mechanisms, and resolutions follow legally compliant procedures.Shareholder Participation Management: Includes coordination of the mandatory notice period (minimum 14 days), quorum requirements, and proxy arrangements.Accurate Legal Documentation: Preparation of the notarized Minutes of Meeting to formalize all resolutions passed during the RUPS.CoverageThis service includes: Agenda preparation and review Meeting notice preparation and distribution guidance Administrative coordination with shareholders Facilitation of the RUPS meeting Preparation of Meeting Minutes (Risalah RUPS) Advisory on compliance requirements before and after the meetingImportant Notes Any amendments to company deeds, share structure, or Articles of Association requiring notarial actions are not included but available with additional charges. We do not represent shareholders or the company in disputes; this service is strictly administrative and procedural. Venue booking, catering, technical equipment, or meeting logistics (if required) are excluded unless separately requested. The accuracy of RUPS outputs depends on the documents and data provided by the client.